BFueled Fuel Management System

Fuel management, POS control and site visibility in one system.

BFueled FMS helps fuel retailers, depots, wholesalers, fleet operators and fuel networks manage transactions, accounts, pumps, scanning, tagging, ATG, pricing, reporting and site operations from a connected software environment.

Discuss BFueled FMS Complete Site Survey

POS functionality Account control Scanning & tagging Pump integration ATG integration

BFueled FMS Dashboard Live overview

Pump Status Active

Scanner Signal Stable

Account Limits Controlled

Back window visibility Pump status, error codes, attendant data and price changes displayed for review.

Transaction control

Scanner status

Attendant limits

Built for real fuel site operations

More than monitoring. BFueled FMS supports the daily operating flow of a fuel site.

BFueled FMS brings fuel site information into one connected environment, helping operators manage transactions, cashier activity, attendants, products, pricing, pumps, customer accounts and supporting integrations.

The system is designed for businesses that need better visibility and control across their forecourt, cash office, accounting processes and fuel technology infrastructure.

System focus areas

A practical software platform for fuel operations that need accurate transactions, controlled access, connected hardware and stronger reporting.

POS Interface Transaction, payment, shift and slip information.

Account Control Balances, discounts, daily limits and transaction limits.

Automation Account identification, invoicing and shift processes.

Hardware Integration Pumps, scanners, tags, ATG and controller environments.

Built for complex fuel environments

Fuel operations need accuracy, visibility and accountability.

When stock information, transaction data, site activity and reporting are disconnected, businesses are exposed to avoidable risk. BFueled FMS helps address the operational gaps that can lead to loss, errors and poor decision-making.

Stock loss Fuel theft Unauthorised access Poor stock visibility Manual reporting errors Disconnected site data Irregular activity Inefficient ordering

What BFueled FMS helps you do

Operational tools designed for better fuel control.

BFueled FMS supports fuel teams with clearer visibility, better control and stronger operational processes across the forecourt and back office.

Monitor fuel movement

Access clearer visibility across fuel transactions, stock movement and site activity in near real time.

Improve stock control

Support more accurate stock management across retail sites, depots, bulk fuel sites and larger fuel networks.

Detect irregular activity

Identify unusual patterns, discrepancies or activity that may require investigation.

Automate fuel processes

Replace repetitive manual processes with more reliable software-driven workflows, account control and reporting.

Strengthen reporting

Give teams clearer dashboards, operational data and reporting that supports better decisions.

Support multi-site operations

Create better visibility across multiple locations, depots, networks or operational divisions.

POS functionality

Fuel transactions, user control and account rules managed through one system.

BFueled FMS includes operational POS functionality for daily fuel site activity, helping teams manage the information that matters at transaction level.

POS

POS interface

A clear interface for transaction activity and payment-related information.

Transaction list
Sundries and sundries search
Payment method and transaction info
Shift info and slip details
Payment entries and summary

Account control

Control how account transactions behave and what limits apply to customers or vehicles.

Account balances
Discounts
Daily limits
Transaction limits
Product restrictions per vehicle

User control

Set user access and operational restrictions across key fuel site roles.

Admin functionality
Cashier functionality
Attendant functionality
User restrictions
Attendant transaction count limits

Automation and back window visibility

Automated workflows with live operational feedback.

BFueled FMS supports automated fuel site processes while giving teams visibility into pump status, scanner status, attendant information, product pricing and operational errors.

Ask About FMS Automation Complete Site Survey

Automation Automatic account identification via tag or vehicle barcode scanning, automatic processing and invoicing on third-party software, automatic shift changes, manual dip entries and fuel delivery entries.

Product and price control Scheduled price changes with new price and effective date information displayed during price changes.

Back window Pump status, totalizer errors, transaction errors, pulser errors, leak errors, scanner signal strength, attendant details, sales count, outstanding count and limits can be displayed.

Scanning and tagging solutions

Authorise fuel transactions with controlled scanning or tagging workflows.

BFueled FMS supports scanning and tagging workflows that help identify attendants, customers, vehicles, accounts and pumps before transactions are authorised.

SCAN

Scanning process

The scanning process helps authorise transactions through attendant login, payment selection and barcode scanning.

Attendant logs in with a unique 5-digit PIN.
Payment method is selected.
Account transactions prompt the vehicle licence disk scan.
Nozzle barcode is scanned to authorise the pump.
Cash and card transactions can prompt nozzle barcode authorisation.
Optional fields can include preset litres, odometer, order number, registration and driver.

TAG

Tagging solution

Tagging helps control pump authorisation through unique attendant and account or vehicle tags.

Each attendant receives a unique tag.
Each vehicle receives a tag linked to a specific account.
Account tag can be combined with attendant tag to authorise.
Account transaction limits and daily limits can be set.
Product limitations can be set per vehicle.
Tokheim and Prowalco on-board tagging can be supported.

Fuel operation flow

From forecourt activity to dashboard visibility.

BFueled FMS connects site-level fuel activity, POS information, scanning, tagging, pump data, accounting integration and reporting into a clearer operational management view.

BFueled Fuel Management System flow from depot to dashboard and alerts

Authorise Attendant, vehicle, account, scanner or tag information helps control access.

Transact Fuel transactions, payments, shifts and slips are captured in the operating flow.

Report Dashboards and reports support better visibility across the fuel environment.

Operational visibility

Clearer site, stock, transaction and device information.

BFueled FMS gives users a practical management view of fuel activity, product movement, transactions, pump status, scanner status, attendant activity and reporting across sites.

Pump status View pump status and operational error codes.

Scanner status Review scanner signal strength and ping status.

Attendant information Monitor sales count, outstanding count and limits.

Products and prices Display product pricing and scheduled price change information.

BFueled Back Window Operational preview

Live

Active Pump status

Ping OK Scanner status

2 flagged Error review

Ready Price schedule

Site activity snapshot Transactions and device status

Attendant Active

Limits Applied

Reports Ready

Integrated fuel ecosystem

Connect fuel operations with accounting, banking, cash control and site hardware.

BFueled FMS is designed to fit into fuel environments by integrating with the systems, devices and hardware that fuel businesses already use.

Accounting Software

Connected financial and back-office visibility.

Pastel Partner Pastel Express Pastel Evolution Arch Retail IQ Retail Microsoft Dynamics Xero in development

Banks and payments

Supported banking and payment-related environments.

Absa with scanning solution Nedbank with scanning solution MiniPOS FNB available MiniPOS debtor functionality in development Cash Connect

Operational integrations

Additional systems supporting fuel site workflows.

Cash Control Loyalty Infinity Infinity with scanning solution Third-party invoicing

Pump integration

Support across selected dispenser brands and compatible pump environments.

Prowalco SM Prowalco Icon Tokheim Dresser Wayne Hongyang Ehad Jerrycar in preparation phase

ATG integration

Automatic Tank Gauging support for selected systems.

Tokheim Levelmaster Veeder-Root in preparation phase Fafnir in preparation phase

Tagging

Controlled fuel authorisation through supported tagging environments.

Attendant tags Account tags Vehicle tags Tokheim on-board tagging Prowalco on-board tagging

Compatibility highlight

DOMS Controller integration expands compatibility across connected fuel environments.

BB Software Development integrates with the DOMS Controller, giving clients wider compatibility across dispensers, ATG systems and tagging solutions. EHAD integration is also complete.

DOMS Controller DOMS-compatible dispensers DOMS-compatible ATG DOMS-compatible tagging EHAD complete

Important compatibility note

Integration with bulk meters and older pump models that do not have a communications board is not possible. Site information should be reviewed before implementation.

Site readiness survey

Preparing for a BFueled FMS installation or rollout?

The site survey helps BB Software Development review the current site setup, pumps, controllers, serial plates, forecourt layout, cash office, cabling, scanner requirements, tagging requirements, ATG, accounting/POS systems and installation readiness.

Completing the survey before installation helps the team identify site requirements early and reduce delays during implementation.

Complete Site Survey Ask About Installation

Installation readiness

What the survey helps capture

Site details, hardware, pump information, scanner or tagging needs, cabling, ATG, accounting/POS systems and required installation preparation.

Current controller and pump connection photos Pump model, pump count and nozzles per pump Serial plate, pump and forecourt photos Cash office, cabling and readiness requirements

Designed for different fuel operations

Suitable for fuel environments that need stronger control.

Retail fuel sites Fuel wholesalers Fuel depots Bulk fuel sites Fleet operators Transport companies B2B fuel clients Agricultural fuel operations Mining environments Construction environments Multi-site fuel networks Payment environments

Part of the BFueled product suite

Need direct on-road refueling as well?

BFueled FMS focuses on site-based fuel management, POS functionality, scanning, tagging, integrations and operational control. BFueled On-Road extends the product suite by helping retailers manage direct customer fuel orders, QR code authorisation, pre-set pump dispensing, invoicing and reporting.

Explore BFueled On-Road

BFueled On-Road

A controlled direct refueling workflow that connects retailers with customers and transporters without relying on third-party systems.

Fuel Orders Direct customer order management.

QR Codes Secure authorisation workflow.

Pump Preset Controlled dispensing process.

Reports Integrated invoicing and reporting.

Supported fuel technology

Built for ongoing reliability, updates and support.

BB Software Development supports clients across BFueled FMS, POS functionality, scanning, tagging, pump integration, ATG integration, accounting/POS integration, reporting and operational troubleshooting.

System support Support for BFueled FMS functionality and connected workflows.

Integration support Assistance across accounting, banking, scanner, pump and ATG environments.

SLA-based support Structured support for business-critical fuel management environments.

Ready to improve fuel site control?

Speak to BB Software Development about BFueled FMS.

Discuss your fuel site, POS requirements, scanning or tagging needs, pumps, ATG, accounting/POS integration, site readiness and reporting requirements with the BB Software Development team.

Discuss BFueled FMS Complete Site Survey